Use multiple profiles

You may need more than one profile in either of the following situations:

• If you use Outlook on a single computer that you share with other people whom you trust
  For example, if you and your spouse have separate e-mail accounts, each of you can also have a separate profile, each with the appropriate accounts and settings.
• If you maintain multiple Exchange accounts

If you need more than one profile, you can create an additional profile at any time, and add to it the accounts and settings that you want. When you switch from one profile to another, you change the e-mail accounts and settings that are available to you in an Outlook session.

Use a single profile

Most people need only a single profile. When Outlook runs for the first time, the first profile is created automatically and is named "Outlook." Whenever Outlook starts, this default profile runs automatically. When you add or modify e-mail accounts, or include an additional .pst file to use, you are modifying your profile. You can modify your profile at any time, but you cannot change the name of a profile after it is first created.

Modify your profile

Microsoft Windows, click the Start button, and then click Control Panel.

· Do one of the following:

• Windows Vista Click User Accounts, and then click Mail.

Note In Classic view, double-click Mail.

• Microsoft Windows XP Click User Accounts, and then click Mail.

Note In Classic view, double-click Mail.

The Mail icon won't appear unless you have Outlook installed and have run the program at least once.

The Mail Setup dialog box opens.

Do any of the following:

• To add another e-mail account, click E-mail Accounts.
• To modify Outlook data storage options, click Data Files.

• To see a list of the profiles that you currently have, click Show Profiles.

Create a new profile

In Microsoft Windows, click the Start button, and then click Control Panel.

1. Do one of the following:
• Windows Vista Click User Accounts, and then click Mail.

Note In Classic view, double-click Mail.

• Microsoft Windows XP Click User Accounts, and then click Mail.

Note In Classic view, double-click Mail.

3. The Mail icon won't appear unless you have Outlook installed and have run the program at least once.

The Mail Setup dialog box opens.

· Click Show Profiles.

· Click Add.

· Type a name for the profile, and then click OK.

Add an e-mail account to use in your profile by following the directions on your screen

Outlook Profile

An e-mail profile is made up of e-mail accounts, data files, and information about where your e-mail is stored. Profiles in Microsoft Office Outlook are similar to identities in Outlook Express.

What is an e-mail profile?

E-mail profiles are what Outlook uses to remember which e-mail accounts you use and where the data for each account is stored. Each profile provides Outlook with the following information:

· What account information to use This information includes the user name, display name, e-mail server name, and Internet service provider (ISP) (ISP: A business that provides access to the Internet for such things as electronic mail, chat rooms, or use of the World Wide Web. Some ISPs are multinational, offering access in many locations, while others are limited to a specific region.) account password.

· Where the e-mail data is delivered and stored In Outlook, data is delivered and stored either on the e-mail server or a in .pst file on your computer. This data includes rules, messages, contacts, calendars, notes, tasks, journals, Search Folders, and other settings.

Outlook e-mail profiles are stored in the Windows registry. When Outlook starts, it retrieves the profile information from the registry.

Note You use the Mail icon in Control Panel to access options for configuring Outlook e-mail profiles. The Mail icon won't appear unless you have Outlook installed and have run the program at least one time.

When you run Outlook for the first time, a startup wizard guides you through the process of creating a new profile. The profile thus created runs whenever you start Outlook. Most people maintain only one profile — however, you might sometimes find it useful to have more than one. For example, you might want to use one profile for work mail and a second profile for personal mail. Also, if other people use the same computer that you do, their accounts and settings can be kept in separate profiles that have different names.

You cannot use passwords to protect Outlook profiles. To help protect your Outlook data from intrusion by other people, you should use a password-protected Windows user account.

Important You cannot switch from one e-mail profile to another while Outlook is running.

A basic profile consists of one or more e-mail accounts and a storage file. A private individual might have an Internet e-mail account, such as a POP3 account, while corporate workers might have a Microsoft Exchange account. Accounts of other types (including IMAP4 and HTTP accounts) can be added to any profile, and so can additional storage files (such as an Archive.pst file for keeping older messages). Sometimes extra services, such as fax and address book directories, may be included as well.

Note While a profile can include multiple Internet-type accounts, it can include only one Exchange account.

Outlook 2007

Manage your time and information, connect across boundaries, and protect your information with Outlook 2007. Get started with the 2007 release. Download it now, test it out in your browser, or buy it today.

Send a message to a distribution list

1. Open a new message.

2. Click To, and in the Search box, type the name of the distribution list

3. In the Name list, click the name, click To, and then click OK.

You may have used the More columns search option the last time that you used the Address Book. To restore the name list view, click Name only next

You can also drag the distribution list from Contacts into the message.

4. Send the message.

Send a message to part of a distribution list

1. Open a new message.

2. Click To, and then in the Search box, type the name of the distribution list

3. In the Name list, click the name, click To, and then click OK.

You may have used the More columns search option the last time that you used the Address Book. To restore the name list view, click Name only next to Search.

4. In the message, in the To box, click the plus sign (+) next to the name of the distribution list to show the individuals on the list, and then delete the names that you do not want the message sent to.

After you expand a distribution list, the distribution list name is replaced with all the individual names on the list. You cannot collapse the names back to the distribution list name.

Send a meeting request to part of a distribution list

1. In a new Meeting Request, in the Scheduling Assistant, click Add Attendees.

2. In the Search box, type the name of the distribution list.

3. In the list below, click the name, and then click Required. Click OK.

4. In the All Attendees list, click the plus sign (+) next to the name of the distribution list to show the individuals on the list.

5. Clear the check mark next to the name of each person whom you do not want to send the meeting request to. When you switch back to the Appointment view, only the names that you didn't remove will appear in the To box.

Note After you expand a distribution list, the distribution list name is replaced with all the individual names on the list. You cannot collapse the names back to the distribution list name.

Add a distribution list from a message to Contacts

1. Open the message that contains the distribution list.

2. In the header of the message, right-click the distribution list, and then click Add to Outlook Contacts on the shortcut menu.

Print a distribution list

1. Click Contacts.

2. Open the distribution list that you want to print.

3. Click the Microsoft Office Button and then click Print.

4. Choose any additional printing options, and then click OK.

Add or delete a name in a distribution list

1. In your Contacts folder, open the distribution list.

2. Do one or more of the following:

Add an address from an address book or a contacts folder

1. On the Distribution List tab, click Select Members.

2. In the Address Book drop-down list, click the address book that contains the e-mail addresses you want in your distribution list.

3. In the Search box, type a name you want to include.

4. In the Name list, click the name, and then click Members. Do this for each person whom you want to add to the distribution list, and then click OK.

Add an address that is not in a contacts folder or an address book

1. On the Distribution List tab, click Add New.

2. Type the information for the e-mail address, and then click OK.

Delete a name

Click the name, and then click Remove.

Show the names in a distribution list

If you want to check the members in a distribution list before you send a message, you can do the following:

1. In a new message, click To.

2. In the Address Book drop-down list, click the address book that contains the distribution list that you want information about.

3. In the Search box, type the name of the distribution list.

4. In the Name list, right-click the distribution list, and then click Properties on the shortcut menu

You may have used the More columns search option the last time that you used the Address Book. To restore the name list view, click Name only next to Search.

To quickly show the names of individuals on the list, you can click the plus sign (+) next to the name of the distribution list in the To box. After the list is expanded, you can delete some names to send a message or meeting request to part of the distribution list. You cannot collapse the list again after it is expanded. Distribution lists in the E-mail field of a contact cannot be expanded.

Create a Distribution List

· Create a distribution list by using names in the Address Book

1. On the File menu, point to New, and then click Distribution Lis

2. In the Name box, type a name.

3. On the Distribution List tab, click Select Members.

4. In the Address Book drop-down list, click the address book that contains the e-mail addresses you want in your distribution list.

5. In the Search box, type a name that you want to include. In the list below, click the name, and then click Members. Do this for each person whom you want to add to the distribution list, and then click OK.

If you want to add a longer description of the distribution list, on the Distribution List tab, click Notes, and then type the text.

The distribution list is saved in your Contacts folder by the name that you give it.

Create a distribution list by copying names from an e-mail message

1. In the e-mail message that you want to copy the names from, select the names in the To or Cc box (To, Cc, and Bcc boxes: A message is sent to the recipients in the To box. Recipients in the Cc (carbon copy) and Bcc (blind carbon copy) boxes also get the message; however, the names of the recipients in the Bcc box aren't visible to other recipients.).

2. Right-click your selection, and then click Copy on the shortcut menu.

3. Click the Microsoft Office Button, and under Create New Outlook Item, click Distribution list.

4. On the Distribution List tab, in the Members group, click Select Members.

5. At the bottom of the Select Members dialog box, in the Members box, right-click and then click Paste on the shortcut menu.

Note A member does not need to be in your Address Book in order to be added to the distribution list. The member's name and e-mail address will be included when you copy and paste from the original e-mail message.

6. Click OK.

7. In the Name box, type a name for the distribution list.

8. On the Distribution List tab, in the Actions group, click Save & Close.

Distribution List

A distribution list is a collection of contacts (contact: Person, inside or outside of your organization, about whom you can save several types of information, such as street and e-mail addresses, telephone and fax numbers, and Web page URLs.). It provides an easy way to send messages to a group of people. For example, if you frequently send messages to the marketing team, you can create a distribution list called Marketing Team that contains the names of all members of the marketing team. A message sent to this distribution list goes to all recipients listed in the distribution list. You can use distribution lists in messages, task requests, meeting requests, and other distribution lists

Distribution lists are stored by default in your Contacts folder. If you use a Microsoft Exchange account, your Global Address List (Global Address List: The address book that contains all user, group, and distribution list e-mail addresses in your organization. The administrator creates and maintains this address book. It may also contain public folder e-mail addresses.) can contain global distribution lists, which are available to everyone who uses that network. The personal distribution lists (personal distribution list: A collection of e-mail addresses that you create and add to your Outlook Address Book as one e-mail alias. When you send a message to a distribution list, it goes to each e-mail address in the list.) that you create in your Contacts folder are available only to you, but you can share them by copying and sending them to others.

You can easily add and delete names in a distribution list, send it to others, and print it.

Contact in a public folder

This feature requires you to use a Microsoft Exchange Server 2000, Exchange Server 2003, or Exchange Server 2007 account. Most home and personal accounts do not use Microsoft Exchange.

1. Open the public folder in which you want to create a contact

1. If the Folder List is not visible, click the Go menu, and then click Folder List.

2. Click Public Folders, and then click the folder that you want to open.

2. On the File menu, point to New, and then click Contact
3. Type a name for the new contact
4. Enter the information that you want to include for the contact.

• To specify how you want the contact's name to appear in the To line of a message, type a name in the Display As box.
• To enter multiple entries for a field, such as more than one type of phone number or address, click the down arrow next to the field.
• If you have more than one mailing address for a contact, select the This is the mailing address check box to establish which address is to be used during a mail merge.

5. Click Save and Close.

You can create a new contact only in a Contacts folder. For example, you cannot create a new contact in a mail folder.

Contact from within Contacts

Create a contact from within Contacts

1. On the File menu, point to New, and then click Contact.

Keyboard shortcut To create a contact, press Ctrl+Shift+C.

2. Type a name for the contact.

3. Enter the information that you want to include for the contact.

Note:

• To specify how you want the contact's name to appear in the To line of a message, type a name in the Display As box.
• To enter multiple entries for a field, such as more than one phone number or e-mail address, click the down arrow next to the field.
• If you have more than one mailing address for a contact, select the This is the mailing address check box to establish which address is to be used during a mail merge.

You can quickly create another contact with the same company information. In the current contact, on the Actions menu, click New Contact from Same Company.

Create a contact from another contact

You can create a new contact (contact: Person, inside or outside of your organization, about whom you can save several types of information, such as street and e-mail addresses, telephone and fax numbers, and Web page URLs.) from an existing contact by using the existing contact as a template, and then changing any of the information, as necessary.

1. In Contacts, in Business Cards view, click the contact that you want to use as a template.

Note You can also complete this procedure in the Address Cards and Detailed Address Cards views.

2. Press CTRL+C, and then press CTRL+V.

3. In the Duplicate Contact Detected box, select the Add new contact option.

When you save a contact or an Electronic Business Card (Electronic Business Card: A view of specific information about a contact, in a format similar to a paper-based business card, that can be inserted into messages.) with the same name or e-mail name as one that already exists in your Contacts folder, Microsoft Office Outlook displays a dialog box with options to either add the duplicate contact as a new contact or update the existing contact with the new information from the duplicate contact. To find out more, see Resolve or delete duplicate contacts.

4. Click Add.

The new contact will appear in Business Cards view next to the contact you copied.

5. Double-click the new contact to open it, and then edit the information, as needed.

6. Click Save and Close.

Create a contact from an e-mail message that you receive

1. Open or preview the e-mail message that contains the name that you want to add to your contact list.

2. Right-click the name of the sender who you want to make into a contact, and then click Add to Contacts on the shortcut menu.

Note In Outlook, there is no option to add contact information automatically to Contacts or Address Book when you reply to a contact

Create a contact from an Electronic Business Card that you receive

When you save an Electronic Business Card received in an e-mail message, you create a new contact. If you already have a contact by the same name, you can save the duplicate as a new contact or update the original.

1. In an open message, right-click the card, and then click Add to Contacts on the shortcut menu. The new contact opens in the contact form.

2. On the Contact tab, in the Save group, click Save & Close.

3. If you already have a contact with the same name, Outlook detects the duplicate. Do one of the following:

Select Add the new contact. This creates a duplicate contact, including a contact form and Electronic Business Card.

Select Update the information. Existing duplicate contacts are listed. Double-click the contact to update it, and then update the information on the contact form and save it.

The new contact information is now saved in Contacts and is available as an Electronic Business Card as well as in other views. You can make changes to the contact information both before and after you save it. To make changes to the card after you save it, see the instructions in Create Electronic Business Cards.

Note:

• You can also right-click the attached .vcf file in the message header to open the shortcut menu and add the contact or choose other options.
• If you click the Save & New option in the contact form, the open contact is saved, and a new, blank contact form opens.

Create a contact

You can add new contacts (contact: Person, inside or outside of your organization, about whom you can save several types of information, such as street and e-mail addresses, telephone and fax numbers, and Web page URLs.) to your Microsoft Office Outlook 2007 Contacts by typing all the information directly in a new contact form , or by taking advantage of contact information sent to you to automatically fill in some or all of the information. You will find several options in the following sections.

Contact: Person, Inside or Outside of your organization, about whom you can save several type of information, such as street and e-mail address, telephone and fax number , and wed page URLs.

Creating a group contacts

You can use contact folders to organize groups of contacts. Create a new folder in Contacts, name it, and move or copy specific contacts. Your contact folders will be listed in the Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.) under My Contacts.

You can also create distribution lists to group contacts. A message sent to a distribution list goes to all recipients included in the distribution list. For more information, see Create and work with a distribution list.

In Office Outlook 2007, each of your contacts is also displayed as an Electronic Business Card (Electronic Business Card: A view of specific information about a contact, in a format similar to a paper-based business card, that can be inserted into messages.). Any information that you add to a contact is automatically made to the corresponding Electronic Business Card, and vice versa.

1.A contact form that contains Jon Morris's information

2. A view of the Edit Business Card dialog box, with the corresponding fields filled in for Jon Morris's Electronic Business Card.

ACTIVATE MICROSOFT OUTLOOK 2007

ACTIVATE MICROSOFT OUTLOOK 2007

The following information is provided to help you to activate your 2007 Microsoft Office system programs

What is Activation?

To continue to use all of the features of your product, you must activate the product. Microsoft Product Activation is a Microsoft anti-piracy technology designed to verify that software products are legitimately licensed.

Activation works by verifying that the Product Key, which you must supply to install the product, is not in use on more personal computers than are permitted by the software license.

How do I activate my Microsoft Outlook programs?

When you start your Outlook program for the first time after installation, you are prompted to enter your Product Key, if you have not already done so during Setup.

Grace period Before you enter a valid Product Key, you can run the software up to 25 times. This is known as the grace period. During the grace period, certain features or programs may be enabled that are not included in the product you have purchased. After you enter a valid Product Key, you will see only the programs and features you have purchased.

Reduced Functionality mode After the grace period, if you have not entered a valid Product Key, the software goes into Reduced Functionality mode. In Reduced Functionality mode, your software behaves similarly to a viewer. You cannot save modifications to documents or create new documents, and functionality might be reduced. No existing files or documents are harmed in Reduced Functionality mode. After you enter your Product Key and activate your software, you will have full functionality for the programs and features you purchased.

Activate over the Internet or by phone

When you enter your valid Product Key, the Activation Wizard automatically runs. The Activation Wizard gives you two choices on how to proceed:

Activate by using the Internet The Activation Wizard automatically contacts the Microsoft licensing servers through your Internet connection. If you are using a valid Product Key that has not already been used for the allowed number of installations, your product is activated immediately.

When you activate through the Internet, your product ID (derived from the installation Product Key) is sent to Microsoft through an encrypted transfer. A response (the confirmation ID) is sent back to your computer to activate your product. If you choose to activate your product through the Internet and you are not already connected, the wizard alerts you that there is no connection

Activate by using the telephone You can telephone an Activation Center and activate your product with the help of a customer service representative.

Telephone activation might take longer than activation through the Internet. You should be at your computer when you call, and you should have your software Product Key available. Telephone numbers for Activation Centers vary by product license and country/region. Use the number provided on your Activation Wizard screen to call the Microsoft Activation Center.

Important Activation Center numbers are not listed in this article because there are many numbers, and the correct number for you is based on several factors. Microsoft software can be obtained under various licenses, including individual retail licenses, original equipment manufacturer (OEM) licenses, and volume licenses. Telephone contact numbers vary by license and country/region. In step 2 of the Activation Wizard, use the number provided to call the Microsoft Activation Center.

1. In the Activation Wizard, select the country/region where you reside and where you plan to use the product.

The wizard provides one or more telephone numbers.

2. Call the Activation Center.

The customer service representative asks you for your installation ID (displayed on your screen) and other relevant information. After your installation ID is verified, you receive a confirmation ID.

3. In the Activation Wizard, type the confirmation ID in the spaces provided at the bottom of the screen, and then press ENTER

Telephone activation is not available for Trial and Subscription versions.

Microsoft Text Telephone (TT/TTY) services are available for individuals who are deaf or hard of hearing. In the United States, using a TT/TTY modem, dial (800) 718-1599. From outside the United States, using a TT/TTY modem, dial (716) 871-6859. TT/TTY service is only available in English.

Microsoft Outlook 2007

Microsoft Office Outlook 2007 provides an integrated solution for managing your time and information, connecting across boundaries, and remaining in control of the information that reaches you. Office Outlook 2007 delivers innovations you can use to quickly search your communications, organize your work, and better share your information with others — all from one place.

Office Outlook 2007 provides an integrated solution to help you better manage your time and information.

Manage your time and information

Better organize information to help save time and be more productive.

• Quickly search all your information. With integrated Instant Search, you can locate all the information you're looking for right from within the Office Outlook 2007 interface. Not only can you search by keyword through your information, but Instant Search also looks for those keywords within your e-mail attachments. For more directed search results, the Instant Search pane provides helpful criteria to narrow your entry.
• Manage your daily priorities. Use the To-Do Bar to organize your day and manage your priorities. The To-Do Bar gives you a consolidated view of your calendar, upcoming appointments, tasks, and flagged mail, making it easy to act on your information.
• Get better results faster using the Microsoft Office Fluent user interface. Office Outlook 2007 uses the Office Fluent user interface within the authoring experience, making composing, formatting, and acting on e-mail an easier and more intuitive experience. All of the rich features and capabilities of Office Outlook 2007 are now accessible and easy-to-find within the message.
• Visually identify information. Using Office Outlook 2007 Color Categories, you can easily personalize and add categories to any type of information. Color Categories give you an easy, visual way to distinguish items from one another, so it's easy to organize your data and search your information.
• Preview attachments in one click with Attachment Preview. Accessing e-mail attachments is often a multistep process with no easy way to gain quick insight into the content. With Attachment Preview, you can easily preview your attachments in one click directly from within Office Outlook 2007.

Use Instant Search to locate the information you want within an integrated, familiar interface.

Connect across boundaries

Share all types of information with coworkers, customers, friends, and family.

• Create and subscribe to Internet calendars. Internet calendars provide a way to view and remain up to date on industry events or personal interest calendars and schedules. You can add a static Internet calendar, subscribe to a dynamic Internet calendar in Office Outlook 2007, and create your own Internet calendars to share with others.
• Send your calendar information to anyone with calendar snapshots. Need an easy way to share your calendar information with others? With calendar snapshots, Office Outlook 2007 creates an HTML representation of your calendar so you can share this information with anyone.
• Publish your Internet calendar to Microsoft Office Online. With Office Outlook 2007, you can easily create a new Internet calendar within Office Outlook 2007 and publish it to Office Online to share with others. Using Microsoft Passport credentials, you can invite a group of your coworkers, customers, friends, or family to view and work with your calendar so that everyone has the latest information.
• Fully integrate with Microsoft Windows SharePoint Services technology. With Office Outlook 2007, you can fully interact with information stored in Windows SharePoint Services technology anywhere, anytime. You can connect Windows SharePoint Services calendars, documents, contacts, or tasks with Office Outlook 2007 and have full editing capabilities, knowing that any changes you make to the information stored in Outlook 2007 can be reflected in the server version.
• Experience increased functionality and collaboration with Microsoft Exchange Server 2007. When Office Outlook 2007 and Microsoft Exchange Server 2007 are used in conjunction, users benefit from increased collaboration capabilities and security enhancements. Exchange Server 2007 provides the latest in dynamic mailbox connections, unified messaging features, and improved protection from junk e-mail.
• Send text messages from Outlook with one easy click. Outlook Mobile Service is a feature of Outlook that allows you to send and receive text and picture messages between Office Outlook 2007 and any mobile phone. Outlook Mobile Service also enables you to forward Outlook e-mail messages, contacts, appointments, and tasks to yourself or other people as text messages. You can even set Office Outlook 2007 to automatically send e-mail messages, reminders, and your daily calendar as text messages right to your mobile phone.
• Work with RSS Feeds from within Office Outlook 2007. You can now fully subscribe to and interact with Really Simple Syndication (RSS) Feeds right from Office Outlook 2007, the most natural place to manage this kind of information. It's easy to get started adding RSS Feeds using the RSS Subscriptions home page within Office Outlook 2007.
• Customize and share electronic business cards. Electronic business cards are an easy way to create, customize, and share your information with customers, clients, or friends. You can add photos, company logos, or other personal information to your card so that the recipients have an easy way to identify your card.

Calendar overlay view makes it easy to navigate your personal calendar and your team calendar at the same time.

Improve e-mail control and protection

Office Outlook 2007 works for you to control your information and help keep you safer from malicious sites.

• Prevent junk e-mail and reduce exposure to malicious sites. The junk e-mail filter, introduced in Microsoft Office Outlook 2003, helps prevent junk e-mail messages from cluttering your Inbox. In conjunction with the Office Outlook 2007 junk e-mail filter, Office Outlook 2007 has added ways to help protect you from divulging personal information. New anti-phishing features will disable threatening links and warn you about possibly malicious or phishing content within an e-mail message.
• Improved protection and security enhancements with Exchange Server 2007. Together, Office Outlook 2007 and Exchange Server 2007 deliver anti-phishing technology in the new junk e-mail filter. Exchange Server 2007 acts as the first scan on incoming e-mail, determines the legitimacy of the e-mail message, and if applicable, disables links or URLs present in the e-mail message to help protect users.
• Control distribution of sensitive work. Help protect your company assets by preventing recipients from forwarding, copying, or printing important e-mail messages by using information rights management (IRM) functionality. You can even specify an expiration date for the message, after which it cannot be viewed or otherwise acted upon. IRM functionality requires Microsoft Windows Server 2003 or later running Microsoft Windows Rights Management Services (RMS).
• Maintain compliance with managed e-mail folders. Exchange Server 2007 offers managed e-mail folders, a new approach to document retention, archiving, and regulatory compliance. Users see and interact with these folders in Office Outlook 2007 just like any other mail folder, but the messages stored within this folder gain retention, archive, and expiration policies defined by the administrator. With managed e-mail folders, users and administrators can easily comply with various forms of external regulation and internal company policies regarding message retention.
• Help ensure e-mail legitimacy with Office Outlook 2007 E-mail Postmark. Office Outlook 2007 E-mail Postmark helps ensure that e-mail reaching your inbox is legitimate and that e-mail sent by Office Outlook 2007 will be trusted by the recipient’s client. Creating mail with E-mail Postmark uses new technology that Microsoft has developed as part of the ongoing effort to curb junk mail. This technology asks the sender’s computer to perform a computation or puzzle, and then assigns this work as a token of legitimacy to the e-mail message. These e-mail postmarks are designed to make it very time-consuming and technologically detrimental for users to send mass e-mail like spam, yet they do not change the user experience of sending e-mail.

Anti-phasing capabilities in Office Outlook 2007 warn you about potentially threatening content right from within the e-mail message.

Benefits of Outlook 2007

Office Outlook 2007 helps users better manage their time and information, connect across boundaries, and help remain safe and in control. Here are the following that Office Outlook 2007 helps users increase productivity and improve collaboration.

Instantly search all your information.

Having problems finding the information you need? Use Office Outlook 2007 to search for keywords, dates, or other flexible criteria to locate items in your e-mail, calendar, contacts, or tasks to save valuable time. Instant Search in Office Outlook 2007 is fully integrated within the interface so you never have to leave Outlook to find the information you need.

Easily manage your daily priorities and information.

Check your priorities for the day by looking at the To-Do Bar where your flagged mails and tasks are clearly laid out. The To-Do Bar also connects tasks you may have stored in other Microsoft Office programs like Project, OneNote, and Microsoft Windows Share Point Services technology. Finally, the integration of the To-Do Bar items on the calendar helps you easily schedule and block off time to follow up on items.

Get better results faster with the Microsoft Office Fluent user interface.

Office Outlook 2007 has redesigned the look and feel of the messaging interface to make composing, formatting, and acting upon information an easier and more intuitive experience. You now have all of the rich features and capabilities of Outlook in an accessible and streamlined location, making it simple to navigate your options.

Connect with people easily and effectively.

New Office Outlook 2007 calendaring functionalities provide easy ways to share your calendar with anyone within or outside of your organization, giving your important contacts immediate access to your information. You can create and publish Internet calendars to Microsoft Office Online, add and share Internet calendar subscriptions, e-mail calendar snapshots, or even send a customized electronic business card to one of your clients, making it easy to communicate with anyone.

Increased collaboration and functionality with Microsoft Exchange Server 2007.

Office Outlook 2007, used in conjunction with Exchange Server 2007, offers a rich and complete Outlook experience. Users benefit from a new scheduling assistant that automates time-consuming calendaring tasks, the ability to schedule and customize out-of-office communications, and managed folders that facilitate compliance needs. Office Outlook 2007 and Exchange Server 2007 also combine to deliver a new level of secure collaboration, offering multiple messaging approaches with enhanced security that are easy to use and reassure users they can be confident in the security of their messages.

Manage your shared information and content in one interface.

Office Outlook 2007 provides you a rich interaction with information stored in Windows Share Point Services technology at any time. You can connect Windows Share Point Services documents, calendars, contacts, tasks, and other information to Office Outlook 2007, giving you a central place to manage your information. Additionally, you have full editing capabilities, so that any changes you make to this information stored in Office Outlook 2007 will be reflected on the server version.

Enjoy new measures that help keep you safe from junk e-mail and malicious sites.

Office Outlook 2007 has taken new measures to help keep you safe from junk mail and "phishing" Web sites. To help protect you from divulging personal information to a threatening Web site, Office Outlook 2007 has an improved junk e-mail filter and has added new features that disable links and warn you about threatening content within an e-mail message.

Send text messages from Office Outlook with one easy click.

Outlook Mobile Service is a feature of Outlook that enables you to send and receive text and picture messages between Office Outlook 2007 and any mobile phone. Outlook Mobile Service also enables you to forward Outlook e-mail, contacts, appointments, and tasks to yourself or other people as text messages. You can even set Office Outlook 2007 to automatically send e-mail, reminders, and your daily calendar as text messages right to your mobile phone.

Organize your information in new, rich ways.

Using Color Categories in Office Outlook 2007, you can easily personalize and add categories to any type of information — e-mail, calendar items, contacts, or tasks. Color Categories give you a simple, visual way to distinguish items from one another, so it’s easy to organize your data and search for information.

Manage all your communication in one interface.

With Office Outlook 2007, you can now read and manage your Really Simple Syndication (RSS) feeds and blogs right from within Office Outlook 2007, the most natural place to manage this information. Using the integrated support for RSS feeds in Office Outlook 2007, you no longer have to leave Outlook to read the latest world news, catch up on your favorite sports team, or remain up to date on interesting blogs. It's easy to get started adding these subscriptions using the built-in home page in Office Outlook 2007 provided by Office Online.