Distribution List

A distribution list is a collection of contacts (contact: Person, inside or outside of your organization, about whom you can save several types of information, such as street and e-mail addresses, telephone and fax numbers, and Web page URLs.). It provides an easy way to send messages to a group of people. For example, if you frequently send messages to the marketing team, you can create a distribution list called Marketing Team that contains the names of all members of the marketing team. A message sent to this distribution list goes to all recipients listed in the distribution list. You can use distribution lists in messages, task requests, meeting requests, and other distribution lists

Distribution lists are stored by default in your Contacts folder. If you use a Microsoft Exchange account, your Global Address List (Global Address List: The address book that contains all user, group, and distribution list e-mail addresses in your organization. The administrator creates and maintains this address book. It may also contain public folder e-mail addresses.) can contain global distribution lists, which are available to everyone who uses that network. The personal distribution lists (personal distribution list: A collection of e-mail addresses that you create and add to your Outlook Address Book as one e-mail alias. When you send a message to a distribution list, it goes to each e-mail address in the list.) that you create in your Contacts folder are available only to you, but you can share them by copying and sending them to others.

You can easily add and delete names in a distribution list, send it to others, and print it.