Add or delete a name in a distribution list

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1. In your Contacts folder, open the distribution list.

2. Do one or more of the following:

Add an address from an address book or a contacts folder

1. On the Distribution List tab, click Select Members.

2. In the Address Book drop-down list, click the address book that contains the e-mail addresses you want in your distribution list.

3. In the Search box, type a name you want to include.

4. In the Name list, click the name, and then click Members. Do this for each person whom you want to add to the distribution list, and then click OK.

Add an address that is not in a contacts folder or an address book

1. On the Distribution List tab, click Add New.

2. Type the information for the e-mail address, and then click OK.

Delete a name

Click the name, and then click Remove.

Show the names in a distribution list

If you want to check the members in a distribution list before you send a message, you can do the following:

1. In a new message, click To.

2. In the Address Book drop-down list, click the address book that contains the distribution list that you want information about.

3. In the Search box, type the name of the distribution list.

4. In the Name list, right-click the distribution list, and then click Properties on the shortcut menu

You may have used the More columns search option the last time that you used the Address Book. To restore the name list view, click Name only next to Search.

To quickly show the names of individuals on the list, you can click the plus sign (+) next to the name of the distribution list in the To box. After the list is expanded, you can delete some names to send a message or meeting request to part of the distribution list. You cannot collapse the list again after it is expanded. Distribution lists in the E-mail field of a contact cannot be expanded.

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