Create a contact

You can add new contacts (contact: Person, inside or outside of your organization, about whom you can save several types of information, such as street and e-mail addresses, telephone and fax numbers, and Web page URLs.) to your Microsoft Office Outlook 2007 Contacts by typing all the information directly in a new contact form , or by taking advantage of contact information sent to you to automatically fill in some or all of the information. You will find several options in the following sections.

Contact: Person, Inside or Outside of your organization, about whom you can save several type of information, such as street and e-mail address, telephone and fax number , and wed page URLs.

Creating a group contacts

You can use contact folders to organize groups of contacts. Create a new folder in Contacts, name it, and move or copy specific contacts. Your contact folders will be listed in the Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.) under My Contacts.

You can also create distribution lists to group contacts. A message sent to a distribution list goes to all recipients included in the distribution list. For more information, see Create and work with a distribution list.

In Office Outlook 2007, each of your contacts is also displayed as an Electronic Business Card (Electronic Business Card: A view of specific information about a contact, in a format similar to a paper-based business card, that can be inserted into messages.). Any information that you add to a contact is automatically made to the corresponding Electronic Business Card, and vice versa.

1.A contact form that contains Jon Morris's information

2. A view of the Edit Business Card dialog box, with the corresponding fields filled in for Jon Morris's Electronic Business Card.