E-mail Account

You can get e-mail accounts from sources such as your Internet service provider (ISP) (ISP: A business that provides access to the Internet for such things as electronic mail, chat rooms, or use of the World Wide Web. Some ISPs are multinational, offering access in many locations, while others are limited to a specific region.), your employer, or Web services such as Yahoo! Mail, Google Gmail, and Windows Live Mail. Microsoft Office Outlook does not create or issue e-mail accounts. It only provides access to your e-mail accounts (e-mail account: The server name, user name, password, and e-mail address used by Outlook to connect to an e-mail service. You create the e-mail account in Outlook by using information provided by your administrator or Internet service provider (ISP).

To send and receive e-mail messages with Microsoft Office Outlook, you need to add your e-mail account information to it. Microsoft Office Outlook 2007 supports Microsoft Exchange Server 2000, Microsoft Exchange Server 2003, Microsoft Exchange Server 2007, POP3 (POP3: A common protocol that is used to retrieve e-mail messages from an Internet e-mail server.), IMAP (IMAP (Internet Message Access Protocol): Unlike Internet e-mail protocols such as POP3, IMAP creates folders on a server to store/organize messages for retrieval by other computers. You can read message headers only and select which messages to download.), and HTTP e-mail accounts. Your Internet service provider (ISP) or mail administrator can provide you with the configuration information that you need to manually set up your e-mail account in Office Outlook 2007.

For most accounts, Office Outlook 2007 can automatically detect and configure the account with a name, e-mail address, and password. Users of Microsoft Exchange accounts might not have to type any information because Office Outlook 2007 can identify the network credentials that are used to connect to the Exchange account.

E-mail accounts are contained in profiles. An e-mail profile is comprised of e-mail accounts, data files, and settings that contain information about where your e-mail is stored. A new profile is created automatically when you run Outlook for the first time. After that, the profile runs whenever you start Outlook. Most people need only one profile. However, sometimes you might find it useful to have more than one profile. For example, you might want one profile for work e-mail messages and another profile for messages in your personal e-mail account. Also, if other people use the same computer as you, each of their accounts and settings can be kept in separate profiles with different names.

For Microsoft Outlook Express or Microsoft Windows Mail users, profiles in Outlook are similar to identities. Outlook profiles have no relation to hardware and software profiles in the Microsoft Windows operating system.Depending on your needs, you can add several e-mail accounts to a single Outlook user profile. For example, you can add an Exchange account to handle your business e-mail and then add an Internet e-mail account, such as a POP3 account from your ISP, to handle your personal e-mail. Profiles can contain all of your e-mail accounts, but there is a limit of one Exchange account per profile.

You can make changes within Outlook to e-mail accounts for the profile that you use. To change e-mail accounts in another profile, or to make changes to the properties of a profile, you must open the Mail Setup dialog box in Control Panel. The Mail module in Control Panel will not appear unless you have Outlook installed and have run Outlook at least once.

Source : microsoft.office.com